02920 990088 02920 371897 contact@squarefootagents.co.uk


Expert Letting Advice for Tenants, where to begin?

  1. The first step is to contact your local Squarefoot office who will register your details and discuss your search requirements
    • Think about your desired property type and location. It might be useful to refer to our “area guides” if you are unsure on location, discuss it with us and we would be glad to help you refine your search.
    • Budget – have you considered the any extra costs i.e. Gas, Electricity, Water and Council Tax?
    • When do you want to move? We recommend beginning your search around 6-8 weeks prior to your ideal move date.
  2. What does it cost to rent a property through Squarefoot?
    • We charge an agency fee calculated upon the agreed rental amount and the number of tenants to be included on the tenancy contract. This fee is non-refundable should your application be unsuccessful or you decide not to continue with the application, however it is transferable to another property marketed by Squarefoot. This fee will be refunded should a Landlord withdraw the property from the market prior to your agreed move in date.
    • First month’s rent plus one month’s rent plus £100 e.g. rent £600; your bond would be £700. A total of £1300 will be payable prior to moving in (an increased bond may be required should you have pets).
  3. Making an offer
    • Upon finding a suitable property, complete an offer form with your negotiator, ensuring all your requirements are clearly stated.
  4. Offer accepted
    • Upon acceptance of your offer, you will be asked to complete a Tenancy Application form, the Agency fee is payable at this stage. Our application fees are as follows:
    • £240 (inclusive of VAT) per applicant (maximum of 2 people)
    • £180 (inclusive of VAT) per additional applicant
    • For properties with a monthly rent of £800+, fees are 30% (Inclusive of VAT) of the total monthly rent payable, per applicant (maximum of 2 people), with any additional applicants to be charged at £180 (inclusive of VAT) per applicant.
    • Reference checks will be made at this stage – please ensure you can provide bank details and the contact details of your previous landlord/agent, along with those of your employer to allow for the process to run smoothly. We expect checks to take between 3-5 working days to complete, providing all information required is supplied by the applicant/s.
  5. References completed
    • Once your references are completed and accepted you will be asked to make a further deposit payment of 50% of the first month’s agreed rent, this amount is non-refundable should you decide not to continue with the tenancy. However the deposit payment will be refunded should the Landlord withdraw the property from the market prior to your move in date.
    • Move in date is confirmed, Squarefoot arranges full inventory (on managed properties only).
  6. Moving in
    • You will need to pay the remainder of the first month’s rent and bond at this stage. You will be asked to meet at one of our offices , at an agreed date/time to sign the contracts, collect an inventory and the keys. Please be advised , all tenants must be present.
    • If we manage your property Squarefoot will inform the utility providers that you have moved into the property and ensure that all accounts are transferred into your name as soon as possible. It is your responsibility to inform the utility companies should we not manage the property. Should you have any queries regarding content of the inventory please notify Squarefoot within 7 days of receipt.
  7. What if I need help during my tenancy?
    • If your property is managed by Squarefoot you will be advised of the name and contact details of your Property Manager at the start of the tenancy, please feel free to contact them at any time to discuss any questions or problems you may have.
    • If your property is managed by the landlord, you should contact them directly for any maintenance issues (details will be provided).
    • For any questions regarding tenancy agreements, break clauses, payments or renewals, please contact Squarefoot and we will provide you with all the necessary contact numbers.
    • If you are still unsure, your Property Manager will be happy to provide further advice.